Customizing & Admin
Customizing Columns
Choose which columns to display on the shipment list, dashboard, stock overview, and packing details table.
6 min readLast updated
Goal
Show the columns your work actually needs on the shipments list, dashboard, stock overview, and packing table — and hide the rest.
Before you start
- Any role can set their own columns. Preferences are per user, so your choices don’t affect teammates.
- Admin or Owner role is required to set organization-wide defaults.
Your column choices also drive the Excel export on the shipments list — the downloaded file has exactly the columns you can see, so they are worth getting right before a download. See Exporting Data.
How to Customize Columns
- Go to any view with a Columns button (Shipments, Dashboard, or the Packing Details table on a shipment page)
- Click ⚙ Columns in the top-right corner of the card
- Toggle checkboxes on or off — changes save automatically
The page reloads immediately to reflect your selection.
Reordering Columns
On the Shipments list, Dashboard, and Packing Details table you can drag column headers to reorder them:
- Hover over any column header — it becomes draggable
- Drag it left or right and drop it in the new position
- The order is saved automatically and persists across page loads
The column order is stored per user and per view, independently of visibility preferences.
New Column Notifications
When Trackberry adds a new column to a view, a red badge appears on the Columns button to let you know. The badge shows the number of new columns. Opening the picker clears the badge and marks the new columns as seen. The new columns are labeled NEW in the list until you close the picker, even if you tick a few columns in the meantime.
This makes it easy to spot new options without interrupting your workflow.
Available Columns by View
Shipments List
| Column | Description | Default |
|---|---|---|
| ERP Ref | ERP reference number | ✓ |
| Produce | Produce type (Grapes, Avocado, etc.) | ✓ |
| Labels | Color-coded labels | ✓ |
| Status | Shipment status | ✓ |
| Destination | Destination port/country | ✓ |
| ETD | Estimated departure date | ✓ |
| ETA | Estimated arrival date | ✓ |
| Free time | Demurrage or detention days left on an ocean container, the most urgent one when there are several. A Set free time link appears when no terms are known. See Demurrage & Free Time | ✓ |
| ETB | Estimated time of berthing, as published by the destination terminal. Hover it for the berthing details. Only filled in about three days before arrival at a port whose terminal feed we read, which today is Hong Kong | — |
| Port Terminal | The terminal the ship is allocated to at the destination, with its operator. Filled in from the same terminal feed as ETB | — |
| House B/L | The forwarder’s house bill of lading number | — |
| Shipper/Grower | Consignor name | — |
| Shipping Company | Carrier operating the vessel or flight | — |
| Origin | Origin location and country | — |
| Organic | Organic indicator (🌿 fully organic, 🌱 mixed) | — |
| CO₂ | Estimated CO₂ emissions for ocean and air shipments (in tonnes) | — |
| Quality | Overall score from the third-party inspection report, when one is attached | — |
| Value | What the shipment is likely worth: the sum of its priced pre-allocations, with any unpriced boxes valued at the invoice’s price per box, or the exporter’s invoice total until a pre-allocation is priced. Shows Mixed currencies instead of an amount when pre-allocations are priced in more than one currency. See Pallet Pre-allocation | — |
The Container / AWB, Health, and Actions columns are always visible.
Health merges document check results and monitoring alerts into a single dot — hover it for the full breakdown. See Shipment Monitoring.
Dashboard
| Column | Description | Default |
|---|---|---|
| Destination | Destination port/country | ✓ |
| Arrival | ETA or arrival date | ✓ |
| Produce | Produce type | ✓ |
| Pallets | Pallet count | ✓ |
| Boxes | Box count | ✓ |
| Weight | Net weight | ✓ |
| Status | Shipment status | ✓ |
| Shipper/Grower | Consignor name | — |
| Origin | Origin location and country | — |
| Organic | Organic indicator | — |
| Quality | Overall score from the third-party inspection report, when one is attached | — |
Trading View
| Column | Description | Default |
|---|---|---|
| Destination | Destination port/country | ✓ |
| Arrival | ETA or arrival date | ✓ |
| Pallet | Pallet number | ✓ |
| Boxes | Box count | ✓ |
| Allocate | Pre-allocation button | ✓ |
| Shipper/Grower | Consignor name | — |
Column preferences for the Trading View apply to the drill-down table that appears when you click a cell. The Trading View has no Columns button of its own — set these under Shipments → Default Column Preferences in Organization Settings.
Packing Details
| Column | Description | Default |
|---|---|---|
| Produce | Produce type | — |
| Variety | Produce variety | ✓ |
| Calibre | Size grading | ✓ |
| Category | Grading category (CAT1, CAT2, etc.) | ✓ |
| GGN | GlobalG.A.P. number | — |
| Brand | Brand named on the packing line | ✓ |
| Comment | Comment from the packing line | ✓ |
| Pack Format | Packaging type | ✓ |
| Boxes | Box count | ✓ |
| Box Weight | Weight per box | ✓ |
| Net Weight | Net weight | ✓ |
| Unit Price | Invoice price per box (when invoice is attached) | ✓ |
| Line Total | Unit price × boxes (when invoice is attached) | ✓ |
| Pre-allocated | Pre-allocation status | ✓ |
A Received column also appears by itself, with one marker per pallet, when a warehouse receipt can be compared with the packing list. It is not in the Columns picker. See Comparing a Warehouse Receipt with the Packing List.
Inspection columns
When a shipment has a third-party inspection report attached, you can fold its per-pallet data into this table with Merge into packing details on the Inspection Report card. That adds four columns (Score, Recommendation, Defects, and Photos) at the end of the table.
These four behave a little differently from the rest:
- They’re an all-or-nothing block controlled by the merge button, not by the Columns picker.
- They can still be dragged to reorder among themselves.
- Separate from packing details on the same card puts them back in their own full-width card.
See Quality Inspection Reports for what the data means.
Organization Defaults (Admins)
Admins can set default column visibility for the whole organization. These defaults apply to any team member who hasn’t set their own preferences.
- Open Organization Settings, go to Shipments and find Default Column Preferences
- Toggle columns on or off per view
- Changes save automatically
Individual members can always override org defaults by using the Columns button in any view.
Tips
- Column preferences are per user — each team member can have a different view
- Org defaults ensure new members start with the right columns without any setup
- The Organic column is hidden by default — enable it if you handle organic produce
- Unit Price and Line Total only appear when an invoice document has been attached to the shipment
- Weight columns show the unit your organization chose under Shipments → Weight unit in Organization Settings: kilograms or pounds. Stored figures are always kilograms, so changing the unit changes only what you read