Your invoice and your packing list now check each other

A shipment’s packing list and its commercial invoice describe the same physical goods, independently. Until now nothing compared them, so a bad reading on one side went unnoticed even when the other document had it right.

A new Invoice vs packing list check compares the two:

• Produce — canonical names, so “Esparrago” and “Asparagus” count as agreement. No overlap at all fails; a partial overlap warns.
• Quantity — summed box counts against summed invoice quantities, with a 2% tolerance to absorb a legitimately omitted pallet. A mismatch warns.

The check never corrects anything on its own. It raises a check for a person to look at, in keeping with how the rest of quality checks handle disagreement between documents.

It also fills gaps. Where the packing list is silent, the invoice can complete it — missing box weights, variety, and pack format are deduced from the invoice rather than left blank, and re-derived when the invoice changes.

Conflicting transport references get flagged too. When two transport documents on the same shipment carry different Air Waybill numbers, that’s now a check rather than a silent coin-flip — and Trackberry records where each reference came from, so a manually typed reference is never overwritten by a document scrape, and an uploaded waybill always beats a number scraped out of an email body.

Drafts stop getting stranded. A draft whose last outstanding check turns green now validates itself, whichever route turned it green — an inline correction on a packing line, a bulk re-run, anything. Previously that only happened at the end of the check job, so drafts could sit for weeks with all their checks passing and nothing scheduled to notice.

FAQ #

Will Trackberry change my data when the two documents disagree? #

No. It raises a check for someone to look at and leaves both readings alone. Two documents disagreeing is information, and silently picking a winner would throw that information away.

Why does a small quantity difference not fail the check? #

Because a legitimately omitted pallet is common enough that failing on it would train people to ignore the check. Differences within 2% warn rather than fail; anything larger is worth a person’s attention.

The invoice has data my packing list is missing. Does that get used? #

Yes. Missing box weights, variety and pack format are deduced from the invoice rather than left blank, and re-derived if the invoice is later replaced.